PARLIAMENTARY ICT AND THE 500 RECIPIENT RULE

Summary

That this House registers its growing frustration at the continued imposition of the 500 recipient rule which restricts the offices of hon. Members from replying to more than 500 email addresses in any one email when responding to constituency correspondence; believes that this rule, which came into existence after the migration of Microsoft Office 365, has been introduced for purely financial reasons as part of the agreement with the Microsoft Corporation; further believes that this rule bears little or no relation to the growing volume of email and email campaigns from constituents that hon. Members have to deal with; considers that this rule is an unnecessary, bureaucratic and time consuming constraint; and calls on the Government to make representations to Microsoft to remove the operation of this rule as a matter of urgency, thereby allowing hon. Members and their staff to respond effectively and in a timely and efficient manner to large volumes of email; and further believes that the IT system operating in the UK Parliament should reflect the needs of the UK Government and UK citizens rather than the arbitrary constraints imposed by Microsoft for its own convenience.

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Timeline

1. 17 December 2014

   Early Day Motion

   That this House registers its growing frustration at the continued imposition of the 500 recipient rule which restricts the offices of hon. Members from replying to more than 500 email addresses in any one email when responding to constituency correspondence; believes that this rule, which came into existence after the migration of Microsoft Office 365, has been introduced for purely financial reasons as part of the agreement with the Microsoft Corporation; further believes that this rule bears little or no relation to the growing volume of email and email campaigns from constituents that hon. Members have to deal with; considers that this rule is an unnecessary, bureaucratic and time consuming constraint; and calls on the Government to make representations to Microsoft to remove the operation of this rule as a matter of urgency, thereby allowing hon. Members and their staff to respond effectively and in a timely and efficient manner to large volumes of email; and further believes that the IT system operating in the UK Parliament should reflect the needs of the UK Government and UK citizens rather than the arbitrary constraints imposed by Microsoft for its own convenience.

   Source: Early Day Motion

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Sponsors

• Mr Roger Godsiff · Labour · Primary sponsor

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