Paperwork Reduction Act of 1980

Summary

Paperwork Reduction Act of 1980 - Establishes, within the Office of Management and Budget (OMB), the Office of Federal Information Policy (OFIP) to provide overall direction for the development and implementation of Federal information policies which include guidelines concerning: (1) the reduction of the Government paperwork burden on the public; (2) records management activities; and (3) the privacy of records pertaining to individuals. Requires the Director of OMB to appoint an Administrator of OFIP. Sets forth functions of the Director with respect to Federal information collection and management in the following categories: (1) general information policy functions; (2) information collection request clearance and other paperwork functions; (3) statistical policy and coordination functions; (4) records management functions; (5) privacy of information functions; and (6) automatic data processing and telecommunications functions. Requires the Director to ensure that agencies: (1) provide a substantial opportunity for the public to comment on the means of collecting information with regard to a proposed rule; and (2) assess alternative methods of attaining the statutory goals of such a rule. Requires the Director, within one year after enactment of this Act: (1) to establish requirements and assign responsibility for agency and Government-wide audits of all major information systems; (2) to establish the Federal Information Locator System; (3) to develop a schedule for eliminating any duplication of information collection requests by the Government; and (4) in consultation with the Administrator of General Services, to develop a five-year plan for meeting the automatic data processing and telecommunication needs of the Government. Directs the Director, within two years after this Act is enacted: (1) to establish a system for integrating the various information management practices; (2) to develop a program to enforce Federal information processing standards and to revitalize the standards development program; (3) to complete action on recommendations of the Commission on Federal Paperwork; and (4) to submit to the President and Congress legislative proposals to remove inconsistencies in laws involving privacy, confidentiality and disclosure of information. Requires each agency: (1) to carry out its information management activities in an economical manner; (2) to inventory its major information systems and review, periodically, its management activities; (3) to ensure that its systems do not overlap each other or duplicate systems of other agencies; (4) to develop procedures for assessing the paperwork burden of its collection activities; and (5) assign an official to be responsible for acquisitions of automatic data processing equipment and services. Requires an agency, before collecting any information, to: (1) eliminate reporting requirements which seek information which is available through another Government source; (2) minimize the compliance burden on respondents; (3) plan the tabulation of the information in a manner which maximizes its usefulness to other agencies; and (4) obtain the Director's approval of such collection. Requires the Director to approve or disapprove any collection request within 60 days of receiving it. Allows the Director, when considering a request, to provide an opportunity for the agency or other interested persons to submit oral or written statements. Authorizes the Director: (1) to designate a single collection agency for two or more agencies; and (2) to direct the disclosure of confidential information from one agency to another under specified conditions. Establishes, within OFIP, a Federal Information Locator System composed of a dictionary of information resources, a data element dictionary, and an information referral service. States that the System shall serve as the authoritative register of all information requests. Requires the Director: (1) to design an index for the System; (2) to require each agency head to submit for inclusion in the System a data profile of each information request of that agency; (3) to compare proposed information requests with existing requests through the System; and (4) to ensure that no actual data, excluding descriptive data which is necessary to locate information or identify duplicative data, is included in the System. Declares that no person shall be subject to any penalty for failing to provide information to an agency if such agency requested such information after December 31, 1981, in violation of procedures under this Act. Requires the Director: (1) to review the information management activities of each agency at least once every three years; (2) to report the findings to the agency and specified committees of Congress; (3) to keep Congress fully informed of major activities under this Act; and (4) to submit to the President of the Senate and the Speaker of the House an annual report on such activities. Specifies the contents of such report. Declares that an agency's authority under any other law to prescribe rules or forms for Federal information activities shall be subject to the Director's authority under this Act. Grants the Comptroller General access to all records of OFIP. Authorizes appropriations to carry out the provisions of this Act. Requires the Administrator of General Services: (1) to include in an annual report to Congress and the Director estimates of the lost benefits or savings resulting from the failure of agencies to implement the Administrator's recommendations; and (2) to assist the Administrator of OFIP in conducting studies and developing standards relating to records retention requirements of Federal agencies. Requires the President and the Director of OMB to delegate specified Federal information functions to the Administrator.

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Documents

5 official files

• Public Law (PDF)

  Public Law · EN · 12 December 1980

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• Passed Senate amended

  summary · EN · 19 November 1980

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• Passed House amended

  summary · EN · 24 March 1980

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• Reported to House with amendment(s)

  summary · EN · 19 March 1980

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• Introduced in House

  summary · EN · 5 February 1980

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